A compliance pack is one file with five parts: the AS/NZS declaration, the formaldehyde report, conformity certificates, labelling evidence and the inspection report, plus a one-page index. It is assembled before deposit, not after arrival, and it is kept for at least three years. A missing part is a gap someone will find later.
Five parts and one index.
Assemble before deposit, not after arrival.
Supplier owns production documents; importer owns compliance and shipment documents.
Keep at least three years.
The pack proves compliance; the invoice set proves the shipment.
1. What a pack is for
A compliance pack answers a simple question: can you prove the cabinets meet the specification? A certifier, a project manager, a lender or a buyer may ask. The pack is the answer in one place, indexed, so the question does not become a week of email.
2. The five parts
| # | Partie | prouve |
|---|---|---|
| 1 | AS/NZS declaration | Unit standard compliance |
| 2 | Rapport sur le formaldéhyde | Board grade and method |
| 3 | Certificats de conformité | Market-specific conformity |
| 4 | Labelling evidence | Market language and content |
| 5 | Rapport d'inspection | Quantity and quality before loading |
Each part answers a different question. A pack with four parts is not 80% complete; it is incomplete.
3. The index
One page listing every document, its date, its owner and where it is filed. The index is what makes the pack usable. Without it, the pack is a folder of PDFs with names nobody recognises.
4. Who owns what
The supplier owns the production records: board invoices, test reports, production logs. The importer owns the compliance and shipment documents: declarations, certificates, labels, inspection reports, invoice set. The index should say which is which, so a missing document has a name against it.
5. Timing
Assemble before deposit. Some documents can be recreated later, but a test report tied to a batch cannot. A pack assembled at handover is a pack assembled when nobody has time.
6. Rétention
Keep the pack for at least three years, longer if the warranty or the project runs longer. Digital copies are fine if they are legible and complete. Keep a copy outside the supplier portal, because access can end.
7. Remise
At handover, give the project manager the index and the five parts. A pack that lives only in the buyer inbox is not a handover. The documents guide lists each document in more detail.
8. Common gaps
The common gaps are a declaration without a report, a report without a batch reference, and labels that were approved but never photographed. Each is easy to close before shipment and hard to close after.
9. Une liste de vérification avant de s'engager
Avant de signer, veuillez confirmer six points : la qualité du circuit imprimé, le modèle de matériel, le système de finition, les normes d’emballage, le périmètre d’inspection et les modalités de paiement. Chaque point doit être confirmé par écrit, et non par téléphone. La liste de vérification du devis permet de synthétiser ces six éléments en un tableau comparatif d’une seule page.
10. Erreurs courantes
L'erreur la plus fréquente consiste à comparer le prix d'usine avec le coût final. La deuxième est d'omettre l'inspection du budget. La troisième est de payer le solde avant la validation de l'inspection. Chacune de ces erreurs est évitable grâce à un cahier des charges écrit et une inspection avant expédition.
11. Comment mesurer la pièce
Mesurez chaque mur en trois points : en haut, au milieu et en bas, et retenez la plus petite mesure. Les murs sont rarement d'équerre, et une courbure de 10 mm sur trois mètres modifie le remplissage. Mesurez le plafond à chaque angle et repérez les prises électriques, les radiateurs et les canalisations d'évacuation avant de dessiner. Un relevé précis est plus rapide qu'un dessin, et le guide de mesure est fourni avec une fiche imprimable.
13. Liste de contrôle des spécifications
Pour chaque matériau, indiquez quatre lignes : le nom du produit, sa nuance, son épaisseur et le traitement de surface ou de bord. Si le matériau est uniquement désigné par son nom, la nuance est laissée à l’appréciation du fabricant ; or, c’est la nuance qui détermine le coût et les performances.
14. Questions que l'usine posera
Attendez-vous à quatre questions : quelle nuance, quelle épaisseur, quel type de chant et de lot. Les réponses devraient déjà figurer dans le cahier des charges. Dans le cas contraire, l’usine choisira la solution la moins chère conforme au plan.
Foire aux questions
What is a compliance pack?
One file with five parts: AS/NZS declaration, formaldehyde report, conformity certificates, labelling evidence and the inspection report, plus a one-page index.
When should it be assembled?
Before deposit. Assembling it after arrival is assembling it under pressure, and some documents cannot be recreated then.
Who owns each document?
The supplier owns the production documents; the importer owns the compliance and shipment documents. The index should say which is which.
How long should it be kept?
At least three years, and longer if the warranty or the project runs longer.
Does it replace the shipment documents?
No. The pack proves compliance; the invoice set proves the shipment. Keep both, aligned.
What if a part is missing?
Do not release the deposit. A missing part is a gap that a certifier or a buyer will find later, usually at the worst time.
